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ANNUAL GENERAL MEETING MINUTES

Held 31 July 2016

Meeting opened at 2.04 pm

Attendance: John  Hobbs, John Heath, Les Nicholls, Janice Kershaw, Craig Kershaw, Paul Scully, Tara Robertson, Craig St George, Tegan Robertson, Brody Robertson, Laura Vanderburg, Robert Duggan, Jack Vanderburg, Bruce Percy, Alan Parsons, Marc Joy, Adam Smithers.

 

Minutes of the 2015 Annual General Meeting

Moved: The minutes of the 2015 Annual General Meeting are confirmed and adopted.

Moved: R Duggan/ L Nicholls      CARRIED

Urgent and essential business arising from the previous AGM minutes

Nil

Apologies: Hank Van Stuivenberg, Beny Drew, Darren, Jackie Percy, John Masters, Kain Nicholls, Clair St George, Grace St George, Kate Kershaw.

Moved: L Nicholls/ J Heath        CARRIED

Annual Report of Bellambi Surf Life Saving Club Inc. for the 2015-16 season

The annual report was received and adopted

Moved: L Nicholls/ A Parsons    CARRIED

Financial Statement of the Bellambi Surf Life Saving Club for 2015

The financial statement was received and adopted and that the AGM accepts the independent audit report for 2015.

Moved: J Heath/ J Kershaw       CARRIED

 

Election of office bearers for the 2015-16 season

 

 Patrons Sharon Bird MP, Ryan Park MP
Public Officer John Hobbs
Executive
President Craig Kershaw
Vice President Craig St George
Secretary John Hobbs
Treasurer Paul Scully
Club Captain Adam Smithers
Chief Instructor Jackie Percy
Junior Activities Chairperson Marc Joy
Management Committee Positions
Vice Club Captain/s Jackie Percy and Bruce Percy
IRB Captain Les Nicholls
Junior Development Officer Jackie Percy
Registrar John Hobbs & Tara Robertson
Members Delegates Tegan Robertson,   with vacancies
Competition Convenor Jackie Percy
Social Convenor Vacant
 

Honorary Officers

First Aid Officer Jackie Percy
Radio Officer Les Nicholls
Gear Steward Bruce Percy & Neil Robertson
Club Coach Bruce Percy
Publicity Officer Craig Kershaw
Hall Convenor Craig Kershaw
OH&S Officer: 2 year posting Robert Duggan
Sub Committees  
House Committee Janice Kershaw, Craig Kershaw, Robert Duggan & John Hobbs
Special Awards Committee Hank Van Stuivenberg, John Hobbs, Darren Heath, Les Nicholls, Robert Duggan,
Social Committee Tara Robertson & Janice Kershaw

 

Moved that the election of office bearers for the 2016-17 season be adopted.

 

Moved: J Heath/ L Nicholls                    CARRIED

 

It was confirmed that affiliation for the 2016-17 season be with:

 

Surf Life Saving Australia

Surf Life Saving New South Wales

Surf Life Saving Illawarra

 

Moved: R Duggan/ A Parsons               CARRIED

 

Special Awards Committee Report

 

Nominations for awards were accepted

 

15 Year Patrol Service Award:    Tanya Knick & Bruce Percy

 

50 Year Service Award:              Hank Van Stuivenberg

 

Moved: L Nicholls/ J Hobbs                   CARRIED

 

General Business

 

Noted that first patrol of season is 25 September

 

Date of the 2017 Annual General Meeting

 

Confirmed that the 2017 annual general meeting be held on the last Sunday of July – 30 July 2017.

 

Moved: J Kershaw/ L Nicholls                CARRIED

 

Meeting closed at 2.38 pm

 

Notice

The Annual General Meeting of Bellambi Surf Life Saving Club Incorporated will be held on Sunday 31 July 2016 at 2.00 pm in the club house at Morgan Place, Bellambi.

 

Agenda

1 To confirm and adopt the minutes of the previous Annual General Meeting (AGM)

2 Urgent and essential business arising from previous AGM minutes

3 Apologies

4 To receive and adopt the Annual Report of Bellambi Surf Life Saving Club Inc. for the 2015-16 season

5 To receive and adopt the Financial Statement of Bellambi Surf Life Saving Club incorporated for the 2015-16 season

6 Office’s declared vacant and new officers elected for the 2016-17 season

7 Reports (for which prior notice has been given only)

8 Motions to which due notice has been given

 

Constitution Amendments

Replace 33 (1)

With 33 (1)(a) All monies received shall be banked as soon as possible in the name of the club and payments made from the account (s) shall only be made by the following: President, Secretary or Treasurer: and all transactions will be presented at the next committee or general meeting and a record be made in the minutes.

 

Add

33 (1)(b) Payments as described in 33 (1)(a) may be made by cheque, cash, electronically or other means linked to the Club’s bank account(s) only by those nominated in 33(1)(a)

 

Replace 25 (1)

With 25(1) Except where the nature of the business proposed to be dealt with at a general meeting requires a special resolution of the club, the secretary shall, at least 14 days before the date fixed for the holding of the general meeting, cause to be advertised on the registered website of the club, a notice specifying the place, date and time of the meeting.

 

9 General Business (of urgent and essential nature only)

 

John Hobbs

Secretary

al General Meeting of Bellambi Surf Life Saving Club Incorporated

 

 

 

Below are some dates to keep in mind;

Proficiency:
Sun 22nd Nov approx 11.30
Sun 20th Dec approx 11.30 (last one)

Point score: Sun 6th dec approx 11.30 start BBQ to follow

Xmas party: Saturday 19th Dec @ Bellambi Bowling club approx 4pm start

 

Senior proficiency:
Sunday 25th OCT 1pm start (Patrol 1)
Sunday 1st NOV 11.30am start (Patrol 2)
Sunday 20th DEC 11.30am start (patrol 3)

Bruce will be running refreshers on patrols before proficiency’s.

 

ANNUAL GENERAL MEETING MINUTES
Held 26 July 2015

Meeting opened at 2.10 pm

Attendance: John Hobbs, Kain Nicholls, Craig Kershaw, Les Nicholls, John Heath, Darren Heath, Luke Edwards, Tony Grossmann, Janie Kershaw, Gina Crick, Tara, Tegan & Brodie Robertson, Jack & Laura Vanderburg, Jaclyn Percy, Bruce Percy, Robert Duggan.

Minutes of the 2014 Annual General Meeting

Moved: That the minutes of the 2014 Annual General Meeting were confirmed and adopted.

Moved: J Kershaw/ R Duggan CARRIED

Urgent and essential business arising from the previous AGM minutes

Nil

Apologies: Alan Parsons, Paul Scully, Anthony & Maxine Collins, Adam Smithers, Hank Van Stuivenberg, Garry Weston, Eddie Milnes, Cobi Shuttleworth.

Moved: L Nicholls/ J Kershaw CARRIED

Annual Report of Bellambi Surf Life Saving Club Inc. for the 2014-15 season

The annual report was received and adopted

Moved: J Kershaw/ K Nicholls CARRIED

Financial Statement of the Bellambi Surf Life Saving Club for 2014

The financial statement was received and adopted and that the AGM accepts the independent audit report for 2014.

Moved: L Nicholls/ J Heath CARRIED

Election of office bearers for the 2015-16 season

Patrons Sharon Bird MP, Ryan Park MP
Public Officer John Hobbs

Executive
President Craig Kershaw
Vice President Vacant
Secretary John Hobbs
Treasurer Paul Scully
Club Captain Kain Nicholls
Chief Instructor Jackie Percy
Junior Activities Chairperson John Hill

Management Committee Positions
Vice Club Captain Adam Smithers
IRB Captain Les Nicholls
Junior Development Officer Jackie Percy & Gina Crick
Registrar John Hobbs & Tara Robertson
Members Delegates Luke Edwards, with vacancies
Competition Convenor Jackie Percy
Social Convenor

Honorary Officers
First Aid Officer Jackie Percy
Radio Officer Les Nicholls
Gear Steward Bruce Percy & Tony Grossmann
Club Coach Bruce Percy
Publicity Officer Craig Kershaw
Hall Convenor Craig Kershaw
OH&S Officer: 2 year posting Robert Duggan

Sub Committees
House Committee Janice Kershaw, Craig Kershaw, Robert Duggan & John Hobbs
Special Awards Committee Hank Van Stuivenberg, John Hobbs, Darren Heath, Les Nicholls, Robert Duggan,
Social Committee Vacant

It was confirmed that affiliation for the 2015-16 season be with:

Surf Life Saving Australia
Surf Life Saving New South Wales
Surf Life Saving Illawarra

Moved that the election of office bearers and affiliations for the 2015-16 season be adopted.

Moved: J Heath/ L Nicholls CARRIED

Special Awards Committee Report

That John Hill be presented a special award from the club for 15 years dedicated service as no National Award exists for this category and it is noted in Surfguard where appropriate.

Nominations for awards were accepted

10 Year Patrol Service Award: Adam Smithers & Cobi Shuttleworth
15 Year Patrol Service Award: Ben Drew
20 Year Patrol Service Award: Ray Wylie

15 Year Club service Award: John Hill

25 Year Service Award: Anthony Collins, Clarice Scard, Richard Monk.
30 Year Service Award: Laura Vanderburg
40 Year Service Award: John Hobbs, Gina Crick, Kath Hill, Les Nicholls, Jack Vanderburg.

Life Membership: John Hobbs.

Moved: L Nicholls/R Duggan CARRIED

General Business

That the family membership fee changes to $90.00 from 2016/17 season
Moved: J Hobbs/J Kershaw

That the proposed Service Agreement as discussed at this meeting be accepted.
Moved J Hobbs/ L Nicholls

Discussion of the early corrosion of ATV and this be followed up for compensation.

Date of the 2016 Annual General Meeting

Confirmed that the 2016 annual general meeting be held on the last Sunday of July – 31 July 2016.

Moved: D Heath/ G Crick CARRIED

Meeting closed at 3.00 pm